Administration Officer - Wollongong
Criminal Law Practice
This is an Aboriginal/Torres Strait Islander identified position which is a genuine occupational qualification and is authorised under section 14(d) of the Anti-Discrimination Act 1977.
About the role
The primary responsibility of the Administration Officer, Criminal Law Practice is to assist in the delivery of high-quality legal support services to Aboriginal clients.
The position holder will be responsible for: maintaining the court attendance board/roster on a daily basis; organising of client files for the next week’s court dates; input of statistical data into CMS database and liaising with professionals, including Police, Public Defenders, Solicitors, Court Staff, Corrective Services, other staff members and stakeholders.
About the ALS
Born out of a protest movement, the Aboriginal Legal Service (NSW/ACT) Limited is the primary legal service for Aboriginal people in NSW and the ACT. Our vision is to achieve social justice and equity for Aboriginal and Torres Strait Islander people, families and communities.
Benefits of working with us
We offer a diverse, inclusive and supportive work environment, where you can develop and grow. We’re passionate about what we do and we work hard.
The ALS values the health and wellbeing of our employees and we are proud to offer flexible work practices and additional leave entitlements.
Staff can choose to take advantage of benefits including salary packaging to maximise take-home pay.
Key accountabilities of the role
- Provide word processing support using Microsoft Office Systems, including correspondence, preparation of briefs of evidence, subpoenas, affidavits, court reports and other documents
- Maintain the court attendance board/roster on a daily basis
- Photocopying and receipt, transmission and recording of communications
- When required manage the reception area and operate the office phone system between the hours of 9.00 am to 5.00 pm
- Provide secretarial support services to solicitors
- Ensure maintenance to office equipment and maintain a well presented and professional office
- Assist clients with non-court matters and referrals, including fortnightly civil clinic
- Maintain office standards for timeliness in the management of client matters
- Ensure all policies and practices are ethical and comply with the ALS’s policies and workplace health and safety legislation and promote the establishment of equal employment and access in accordance with agreed statutory policy
- Demonstrate continuing respect and support for Aboriginal cultural practices in dealing with clients, their families and communities
- Work collaboratively as a team member with all other legal, field and administrative staff to achieve effective co-ordination within your office and Cluster service
- Perform other reasonable duties as directed and keep up-to-date on identifying training needs
What you’ll bring to the role
To be successful in this position you will need to demonstrate:
- That you identify as Aboriginal or Torres Strait Islander and are accepted as Aboriginal or Torres Strait Islander in the community in which you live
- A knowledge of the cultural and social needs of Aboriginal people combined with continuing respect and support for Aboriginal cultural practices in dealing with clients, their families, communities and the social issues affecting those communities
- Commitment to the principles of social justice
- Capacity to behave in a culturally appropriate manner
- Proven computer systems skills including Microsoft Word, Excel, Access and Outlook and typing skills with a minimum of 35 wpm
- Excellent phone manner and communication skills and experience in operating a small to medium switchboard
- Demonstrated organisational and time management skills and the ability to multi-task
- Ability to maintain a high level of confidentiality and work independently in a team environment with limited supervision
- Excellent problem-solving skills
How to apply
Before submitting your application, please make sure you have completed all the requirements:
- Completed ALS Application Form
- Provide a cover letter
- Provide a document covering how you meet the selection criteria – See page 6 of the application package.
- Up to date Resume / Curriculum Vitae (CV)
- A copy of your current driver’s license
- A copy of your Working with Children’s or Vulnerable Persons Check
- Covid-19 Vaccination Certificate(s)
- Please send all the above in one (1) attachment/document.
Incomplete applications will not be accepted.
Applications for this position close at 9am, Monday 15 August 2022