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Facilities & Fleet Coordinator - Shared Services

Flexible NSW/ACT  | Full-time | Fixed-term (12 Month Contract)

The Aboriginal Legal Service is offering an exciting opportunity for a Facilities & Fleet Coordinator to join our Shared Services team.

Primary purpose of the role 
The position of Facilities & Fleet Coordinator ensures that the Aboriginal Legal Service (NSW/ACT) Limited (ALS) has suitable premises throughout NSW and the ACT from where it can deliver its services to its clients.  To do so, the job holder will help source premises fit-for-purpose, assist in the negotiation of leases, ensure that the buildings are maintained to required standards including compliance with various statutory building and occupancy codes, and the accommodation is appropriate for both ALS employees and volunteers, clients, and visitors.    
Why join the ALS NSW/ACT team? 
At Aboriginal Legal Services NSW/ACT you will make an impactful change. You have the chance to change lives and bring social justice and equity for the Aboriginal and Torres Strait Islander people, families and communities.  

Our focus is our people; the people we support, and the team we employ. We offer a career you can be proud of and a place where you feel safe to be yourself. We invest in our workforce and appreciate the rich diversity they represent of life experience, languages, and culture.  
Born out of a protest movement over 50 years ago, the Aboriginal Legal Service (NSW/ACT) Limited is the primary legal service for Aboriginal people in NSW and the ACT. It’s an exciting time for the ALS, with both our services and teams growing significantly. We recently received additional government funding to deliver a range of new programs aimed at addressing systemic issues and driving structural reforms. This is creating unprecedented opportunities for the ALS and our communities. 
For many of our staff making a real difference to the lives of Aboriginal and Torres Strait Islander people, families and communities and working with a great, supportive team is its own reward. 
We appreciate that, but we want our team to know that we value them so offer benefits such as: 

  • Salary packaging options and novated car leasing 
  • Annual Leave Loading of 17.5% 
  • Career and professional development opportunities 
  • Access to personal counselling for you and your family 
  • A range of additional paid leave, paid parental and study leave
  • Flexible work options – talk to us about how we can make this role work for you 


The Role 

The Facilities and Fleet Coordinator role will be part of the Shared Services team. The shared services team is a team that provides centralised support of all our offices and employees at ALS NSW/ACT.


Key Responsibilities 

  • Coordinate all day-to-day issues associated with ALS facilities, including maintenance to buildings, air conditioning requirements, security card access and parking management.  
  • Ensure all properties meet building and occupancy codes and personally carry out routine inspections on properties, directing the same to be done on all regional properties, reviewing reports on the same. At least annually, the Facilities Coordinator will attend all regional properties  
  • Engage and manage external contractors for cleaning, waste disposal, security, car parking, power supplies etc., and work collaboratively with the IT Manager for the provision of data and communications networks.  
  • Project manage fit outs working closely with third party providers and local Administrators for regional properties, to ensure that projects are delivered on-time, in-budget and to agreed standards.   
  • Oversee maintenance that is the responsibility of ALS on all regional properties, working closely with local administrative staff, ensuring they follow agreed procedures for choosing and managing third party providers, such that properties are maintained to a high standard  
  • Work with Human Resources to ensure that Workplace Health and Safety policies and practices are key consideration for all design and modifications and promptly raise any hazards to avoid injuries or ill health. 
  • Manage the nominated outsourced fleet provider(s) to achieve agreed standards of service and customer care.  
  • Develop organisational systems and procedures for facilities management including the development of standardised forms and reports to be used in connection with the inspection and maintenance of the facilities.  
  • Establish, implement, and maintain fixed asset registers (non-IT) for each location liaising with the Senior Finance Officer as required.  


About you 

The successful incumbent will demonstrate 

  • Ability to develop an understanding of our Aboriginal and Torres Strait Islander community and to apply this understanding in providing a culturally competent service to our internal and external stakeholders.  
  • Ability to acquire an understanding of the nature of ALS operations such that premises and facilities are best suited to operational needs.  
  • Experience managing and interpreting building leases and Services Contracts and the ability to negotiate favourable terms for ALS. 
  • Knowledge of building and occupancy regulations in NSW and the ACT and federally  
  • Broad knowledge of building maintenance and experience in selecting and managing external contractors to deliver high quality results within budgets and time frames.    
  • Strong understanding of Workplace Health and Safety issues in the workplace   
  • Experience developing and explaining project plans, budgets and timelines.   
  • Strong customer service skills and ability to build rapport and good working relationships with both internal and external stakeholders.  
  • An ability to multi-task, be detailed orientated, be a self-starter and take a proactive approach to all responsibilities. 
  • Communicate effectively both verbally and in writing, adapting style and content to suit various audiences.  
  • Computer literacy and familiarity with Microsoft packages – minimum intermediate skill level (Word, Excel, Outlook)  
  • Ability to work unsupervised in a multi-office team environment to meet reporting deadlines.  
  • A willingness and ability to travel to ALS’ various offices (regional and metropolitan) (local and interstate).  


  • Understanding/Experience of not-for-profit organisations  
  • Experience working in an Aboriginal and/or Torres Strait Islander service  
  • Building Industry Trade Qualification  
  • Project Management Training/Qualification  

Pre-employment requirements: 
ALS NSW/ACT is committed to implementing safer recruitment practices. Your application may be subject to a number of pre-employment checks such as reference checks, Working with Children (NSW) or Working with Vulnerable People (ACT) check, Right to work in Australia, COVID-19 vaccinations as per NSW/ACT Health Order and Police check.  Please note that candidates with criminal records are not automatically barred from being considered. Each application will be considered on its merits 


How to Apply:


  1. Download the position description
  1. Please submit your cover letter and resume to [email protected] 


Closing Date: Thursday 14 December 2023  



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