Executive Officer to CEO

Full time Fixed Term to 30 June 2025

Redfern and Work from Home

About the role

A newly created role, the Executive Officer to the CEO is a key position in the Aboriginal Legal Service (ALS).  In this role you will provide high level support to the CEO on a broad range of organisational priorities including stakeholder engagement, research, document preparation, diary management, scheduling and logistics.  

Liaising closely with a variety of stakeholders including the Board, Executive and Shared Services teams, you will manage the flow of internal communications on behalf of the CEO while ensuring the CEO is fully prepared for all commitments. You will be confident and reliable with meticulous attention to detail; concise and collaborative communication style; actively problem solve and anticipate needs. 

Reporting directly to the CEO, and at times supporting other Executive team members, this role is also a key member of the ALS Shared Services team and will contribute towards the achievement of team goals and organisational outcomes.

About the ALS

The Aboriginal Legal Service NSW/ACT Limited (ALS) is a public company limited by guarantee and a registered charity. The ALS aims to provide culturally appropriate information and referral, legal advice and court representation to Aboriginal and Torres Strait Islander men, women and children in NSW and the ACT        .

The ALS is committed to achieving justice for Aboriginal people and the Aboriginal community. The ALS remains committed to being community focussed; being fearless in our advocacy; accountable and ethical and aiming to make a difference to create better futures, while also acknowledging and respecting Aboriginal traditional values and cultural practices.

Major Accountabilities

• Coordinating CEO communications, including taking and responding to calls, emails and engaging with key internal and external stakeholders
• Conducting high level triage and management of the CEO’s emails and diary
• On behalf of the CEO, draft and edit confidential documents such as presentations, minutes, agendas, submissions and speech notes, review and proof-read documents, publications and correspondence ready for publication
• Ensuring the CEO is well informed of upcoming commitments, preparing and collating relevant information including undertaking research and preparation of documents
• Assist the CEO and the Board Chair to communicate with the offices of the Premier, Ministers, government agencies and other key stakeholders
• Providing administrative support in relation to Board meetings by liaising with report writers to ensure documents are prepared by relevant deadlines, assist with collating meeting papers, agendas and minutes
• Coordinate and schedule meetings, conferences, and interviews for the CEO including preparation of content, ensuring the CEO is prepared for all upcoming appointments
• Active involvement in continuous improvement and development of new systems and processes to suit the needs of the CEO and Board.

What you will bring to the role

• Knowledge and appreciation of the cultural and social needs of Aboriginal people combined with continuing respect and support for Aboriginal cultural practices in dealing with clients, their families, communities, and staff
• Proven experience in an Executive Officer/Executive Administrator role supporting the CEO and/or C-suite
• High-level written and oral communication skills, and meticulous attention to detail
• Able to communicate and liaise effectively and sensitively at all levels, both internally and externally, for a range of purposes. You know how to change your style of communication depending on your audience and the situation
• Can balance conflicting priorities and maintain a flexible, resourceful approach while working to deadlines. You’re a problem solver who responds quickly when matters are time sensitive, and also coordinate longer-term pieces of work
• Skilled at building and maintaining productive relationships. You can work as part of a team and independently, with people at all levels including internal staff and external stakeholders.

Desirable Criteria 

• Previous experience working in an Aboriginal and/or Torres Strait Islander community-based organisation, Not for Profit or government organisation
• Tertiary qualifications (eg communications, law, arts, criminology or other) 

How to apply

Please CLICK HERE to download the application package for this position, which includes a detailed Position Description for this role. 

Completed application packages are to be sent to Ann Pitkeathly, Recruitment Manager at [email protected]

Applications for this position close at midnight, Friday 9 September 2022.