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Admin Officer, Criminal Law Practice (Identified Role)

Full-Time | Permanent | Redfern, NSW

This is an Aboriginal/Torres Strait Islander identified position which is a genuine occupational qualification and is authorised under section 14(d) of the Anti-Discrimination Act 1977. 

Primary Purpose Of The Role

The primary responsibility of the Administration Officer, Criminal Law Practice is to assist in the delivery of high-quality legal support services to Aboriginal clients.  

 The position holder will be responsible to:  

  • Maintain the court attendance board/roster daily 
  • Manage the reception area 
  • Operate the office phone system between the hours of 9.00 am to 5.00 pm 
  • Provide secretarial support services to Criminal Law Solicitors. 
  • Organisation of client files for the next week’s court dates 
  • Input of statistical data into CMS database 
  • Liaise with professionals including police, public defenders, solicitors, court staff, corrective services, and other stakeholders. 

Why Join The ALS team?
 
At the Aboriginal Legal Service (ALS) you can make an impact. You will join a strong movement fighting for social justice and equity for Aboriginal and Torres Strait Islander people, families and communities.

Our focus is our people: the people we support and the people we employ. We offer a career you can be proud of and a place where you feel safe to be yourself. We invest in our people and appreciate the rich diversity of lived experiences, languages, and culture. 
 
Born out of a protest movement over 50 years ago, the ALS is an Aboriginal Community Controlled Organisation delivering high-quality, culturally safe legal and support services for Aboriginal and Torres Strait Islander people in NSW and the ACT. It’s an exciting time to be joining us. We recently received additional funding to deliver a range of new programs aimed at addressing systemic issues and driving structural reforms. This is creating significant opportunities for the ALS, our staff and communities. 
 
As well as the satisfaction of working in a job that really matters, we offer our staff benefits including:

  • Not-for-profit salary packaging to reduce your tax liability and maximise take-home pay
  • Annual leave loading of 17.5%
  • Career and professional development opportunities
  • Access to personal counselling for you and your family
  • Additional paid leave of up to 6 days per year, paid parental and study leave
  • Flexible work options – talk to us about how we can make this role work for you

About The Role

The Administration Officer is part of the Criminal Law Practice team. The position reports directly to their respective Managing Solicitor (Cluster Manager). The position is a staff member in the ALS Redfern Office team located within a designated Cluster and as such will contribute together with other work colleagues in collaborative teamwork and team building. 

The Administration Officer will be responsible for: 

  • Manage the reception area and operate the office phone system between the hours of 9.00 am to 5.00 pm and provide secretarial support services to Criminal Law Solicitors. 
  • Provide word processing support using Microsoft Office Systems, including correspondence, preparation of briefs of evidence, subpoenas, affidavits, court reports and other documents. 
  • Maintain the court attendance board/roster daily. 
  • Photocopying and receipt, transmission and recording of communications. 
  • Ensure maintenance to office equipment and maintain a well presented and professional office. 
  • Assist clients with non-court matters and referrals, including fortnightly civil clinic. 
  • Maintain office standards for timeliness in the management of client matters. 
  • Demonstrate continuing respect and support for Aboriginal cultural practices in dealing with clients, their families, and communities. 
  • Work collaboratively as a team member with all other legal, field, and administrative staff to achieve effective co-ordination within your office and Cluster service. 

About You

We’re looking for someone who brings:

Essential

  • Aboriginal and Torres Strait Islander; identify as Aboriginal or Torres Strait Islander or be accepted as Aboriginal or Torres Strait Islander in the community in which you live. 
  • A knowledge of the cultural and social needs of Aboriginal people combined with continuing respect and support for Aboriginal cultural practices in dealing with clients, their families, communities and the social issues affecting those communities. 
  • Commitment to the principles of social justice. 
  • Capacity to behave in a culturally appropriate manner. 
  • Proven computer systems skills including Microsoft Word, Excel, Access and Outlook and accurate typing skills. 
  • Excellent phone manner and communication skills and experience in answering and transferring telephone calls/taking messages.

Desirable

  • Previous experience working in an Aboriginal and/or Torres Strait Islander community-based organisation. 
  • Previous experience working in a legal practice. 

Pre-employment Requirements
 
ALS is committed to implementing safe recruitment practices. Your application may be subject to pre-employment checks such as reference checks, Working with Children (NSW) or Working with Vulnerable People (ACT) check, Right to work in Australia, COVID-19 vaccinations and National Police History check.

How To Apply

Applications Close: 11:59pm, 18th February 2024

Please apply promptly, as we may shortlist and commence interviews within the advertising period. 

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